Wodonga Wire
Ordinary council meeting
17 September 2018
26 agenda items · 21 motions · 3 with recorded votes · 8 declared conflicts of interest · 8 recorded chamber movements · 4 closed-session items
Page numbers beside each item are pages of this document, and each opens it there.
Agenda
1 Calling to order No items recorded
2 Statement of acknowledgement No items recorded
3 Apologies and requests for leave of absence No items recorded
4 Declaration under Acts, Regulations, Codes or Local Laws 1 item · 1 motion
5 Declaration by councillors of any conflict of interest No items recorded
6 Confirmation of minutes of previous meeting 1 item · 1 motion
7 Delegates reports No items recorded
8 Officers reports for determination 12 items · 12 motions · 3 recorded votes
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8.1 Certification of Annual Financial Report and Performance Statement pp. 9–12
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8.3 Council's intention to enter into a 15 year lease - La Maison pp. 17–23
Interest declared by Cr Danny Lowe
Cr Danny Lowe left the meeting at 6.10pm · Cr Danny Lowe returned to the meeting at 6.13pm
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8.4 Tender for Spray Seal Program 2018-2021 (W1325-18) pp. 26–35
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8.9 Wodonga Housing Strategy - A Place to Call Home pp. 69–77
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8.10 Wodonga Planning Scheme Amendment C121 - Leneva Baranduda Precinct Structure Plan and Development Contribution Plan pp. 78–92
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8.11 Proposed construction of two dwellings at 18 Rundle Street, Wodonga pp. 92–100
Interest declared by Cr Ron Mildren
Cr Ron Mildren left the meeting at 7.03pm · Cr Ron Mildren returned to the meeting at 7.14pm
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8.12 Special meeting - election of the Mayor and Appointments to Committees pp. 101–104
9 Officers reports for noting 4 items · 4 motions
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9.3 Building report for August 2018 pp. 121–124
Interest declared by Cr Kat Bennett · Cr Libby Hall
Cr Kat Bennett left the meeting at 7.21pm · Cr Libby Hall left the meeting at 7.21pm · Cr Kat Bennett returned to the meeting at 7.23pm · Cr Libby Hall returned to the meeting at 7.23pm
10 Officers reports for information 2 items
11 Notices of motion No items recorded
12 Petitions No items recorded
13 Council seal No items recorded
14 Urgent business No items recorded
15 Question time and presentation of awards No items recorded
The minutes record question time as follows, in council's own words.
Clause 61 of the council's Meeting Procedure Local Law (no. 1 of 2009) states: 61.1 There shall be a public question time at every Ordinary meeting to enable members of the public to submit written questions to Council. 61.2 Public Question Time will have a duration as determined by Council from time to time. 61.3 Questions submitted to Council must be prefaced by the name and address of the person submitting the question and generally be in a form approved or permitted by Council. 61.4 Persons submitting questions must be present in the gallery at the time the question is due to be read, or the question will not be addressed by Council. 61.5 No person may submit more than two questions at any one meeting. 61.6 If a person has submitted two questions to a meeting, the second question: a) may, at the discretion of the Chairperson, be deferred until all other persons who have asked a question have had their questions asked and answered; or b) may not be asked if the time allotted for public question time has expired. 61.7 A question may be disallowed by the Chairperson if the Chairperson determines that it: a) relates to a matter outside the duties, functions and powers of Council; b) is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance; c) deals with a subject matter already answered; d) is aimed at embarrassing a councillor or a member of Council staff; e) relates to personnel matters; f) relates to the personal hardship of any resident or ratepayer; g) relates to industrial matters; h) relates to contractual matters; i) relates to proposed developments; k) relates to matters affecting the security of Council property; or j) relates to legal advice; l) relates to any other matter which Council considers would prejudice Council or any person. 61.8 Questions will be answered either at the Council meeting or as soon as possible after the Council meeting, subject to such policy or guidelines that Council may adopt from time to time. 61.9 No debate on questions asked or answers given is permitted. Questions One question was submitted by Michael Fraser. The question related to the reduction in the waste levy, and what council would undertake to benefit residents who rent a property. A written response was read out by the CEO, and forwarded to Mr Fraser.
16 Confidential business 5 items · 1 motion
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16.1 Confirmation of confidential minutes pp. 148–149
Considered in closed session — ground cited: section 89(2)
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16.2 Waste Management - Recycling update p. 149
Considered in closed session — ground cited: section 89(2)
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16.3 Provision of Architectural Services for a new Wodonga Gallery and Library (W1381-18) pp. 150–151
Considered in closed session — ground cited: section 89(2)
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16.4 Proposed North Leneva Playing Fields - Ongoing Developer Contributions p. 151
Considered in closed session — ground cited: section 89(2)
Interest declared by Cr Libby Hall · Cr Ron Mildren
The topic and the ground council cited, as published in the open minutes. Wodonga Wire does not hold the content of a confidential item and does not seek it.
17 Confidential urgent business No items recorded
18 Close of meeting 1 item · 2 motions
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Carried · Carried
Conflicts of interest declared
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Cr Kat Bennett declared an indirect conflict of interest in item 9.3.
Council recorded the nature of the interest as: Cr Bennett lives in the immediate vicinity of one property listed in the report.
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Cr Danny Lowe declared an indirect conflict of interest in item 8.3.
Council recorded the nature of the interest as: Cr Lowe’s company is negotiating a business arrangement with the lessee.
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Cr Libby Hall declared an indirect conflict of interest in item 9.3.
Council recorded the nature of the interest as: Cr Hall owns properties in the same street as a property listed in the report.
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Cr Libby Hall declared an indirect conflict of interest in item 16.4.
Council recorded the nature of the interest as: Cr Hall owns properties in the Estate that is the subject of the report.
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Cr Ron Mildren declared an indirect conflict of interest in item 8.11.
Council recorded the nature of the interest as: Cr Mildren’s business worked in the past for one of the objectors to the planning application.
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Cr Ron Mildren declared an indirect conflict of interest in item 16.4.
Council recorded the nature of the interest as: Cr Mildren’s business undertook work in the past for the nominated land owners. Acting Chairperson At this point Cr Bennett noted that due to her conflict of interest an acting Chairperson would need to be elected for item 9.3. Cr Bennett asked for nominations for the position of acting Chairperson when item 9.3 was before the meeting. Cr Lowe nominated Cr Watson, and the nomination was seconded by Cr Mildren. There were no other nominations. In the absence of any other nominations the Cr Bennett declared Cr Watson elected to the position of acting Chairperson for item 9.3 on the agenda. Ordinary meeting - September 17, 2018
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Cr Danny Lowe declared a conflict of interest in item 8.3.
The minutes record the declaration but not its nature.
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Cr Ron Mildren declared a conflict of interest in item 8.11.
The minutes record the declaration but not its nature.
Chamber movements recorded
Who the minutes record leaving the chamber and returning, in the order stated. Declaring an interest and leaving the room are separate facts, and this site does not state why anyone left.
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Cr Danny Lowe left the meeting at 6.10pm, recorded at item 8.3.
Carried Conflict of interest disclosure Prior to the commencement of item 8.3 Cr Lowe disclosed a conflict of interest in that item, the details of which are recorded in these minutes at item 5. Cr Lowe left the meeting at 6.10pm
Minutes, page 23.
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Cr Danny Lowe returned to the meeting at 6.13pm, recorded at item 8.3.
Cr Lowe returned to the meeting room at 6.13pm after the resolution for item 8.3 was carried
Minutes, page 23.
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Cr Ron Mildren left the meeting at 7.03pm, recorded at item 8.11.
Conflict of interest disclosure Prior to the commencement of item 8.11 Cr Mildren disclosed a conflict of interest in that item, the details of which are recorded in these minutes at item 5. Cr Mildren left the meeting at 7.03pm
Minutes, page 100.
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Cr Ron Mildren returned to the meeting at 7.14pm, recorded at item 8.11.
Cr Mildren returned to the meeting room at 7.14pm after the resolution for item 8.11 was carried
Minutes, page 100.
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Cr Kat Bennett left the meeting at 7.21pm, recorded at item 9.3.
Carried Conflict of interest disclosure and acting Chairperson Prior to the commencement of item 9.3 Crs Bennett and Hall each disclosed a conflict of interest in that item, the details of which are recorded in these minutes at item 5. Crs Bennett and Hall left the meeting at 7.21pm
Minutes, page 124.
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Cr Libby Hall left the meeting at 7.21pm, recorded at item 9.3.
Carried Conflict of interest disclosure and acting Chairperson Prior to the commencement of item 9.3 Crs Bennett and Hall each disclosed a conflict of interest in that item, the details of which are recorded in these minutes at item 5. Crs Bennett and Hall left the meeting at 7.21pm
Minutes, page 124.
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Cr Kat Bennett returned to the meeting at 7.23pm, recorded at item 9.3.
Crs Bennett and Hall returned to the meeting room at 7.23pm after the resolution for item 9.3 had been carried
Minutes, page 124.
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Cr Libby Hall returned to the meeting at 7.23pm, recorded at item 9.3.
Crs Bennett and Hall returned to the meeting room at 7.23pm after the resolution for item 9.3 had been carried
Minutes, page 124.
Minutes from this period bind the officer reports into the same document and record the outcome of each motion without a vote count or a named division, so none is shown.
Meeting closed 7.50pm.
About this record
- Publisher
- Wodonga Council
- Provenance
- Capture and evidence record
- Read from
- Minutes as published, 153 pages
- Record
- Automatically parsed from the published minutes